A-AD-121-C01/FP-000
STAFF AND WRITING PROCEDURES FOR
THE DEPARTMENT OF NATIONAL DEFENCE AND
THE CANADIAN FORCES
Table of Contents

Preface
Explanation of Terms
CHAPTER 1 -- POLICIES
  • Overview
  • List of References
  • Types of Addressees
  • NATO Standardization Agreement (STANAG 2066)
  • Federal Identity Program (FIP)
  • Official Languages
  • Elimination of Sexual, Racial and Ethnic Stereotyping
  • Use of Letterhead and Special Stationery
  • Security Markings
1-1
1-2
1-4
1-5
1-6
1-7
1-8
1-9
1-10
CHAPTER 2 -- RULES FOR FORMATTING
  • Overview
  • Left Justified
  • Margins
  • Vertical Spacing
  • Paragraph and Sub-Paragraph Numbering
  • Headings
  • Fonts
  • Tabular Information
2-1
2-2
2-2
2-2
2-2
2-3
2-5
2-5
CHAPTER 3 -- CONVENTION AND LAYOUT
  • Overview
3-1
Section A -- The Heading
  • Overview
  • Letterhead
  • Security Marking
  • Originator's Identification
  • File Number/Suffix
  • Date
  • Priority Post or Registered Mail
  • Addressee
  • Subject
3-A-1
3-A-2
3-A-2
3-A-2
3-A-2
3-A-3
3-A-4
3-A-4
3-A-6
Section B -- The Body
  • Overview
  • Reference
  • Salutation
  • Text
  • Abbreviations and Acronyms
3-B-1
3-B-2
3-B-3
3-B-4
3-B-4
Section C -- The Close
  • Overview
  • Complimentary Closing
  • Signature Blocks
  • Annexes and Appendices
  • Enclosures
  • Distribution List
  • Carbon Copy
  • Page Number
  • Security Marking
3-C-1
3-C-2
3-C-2
3-C-6
3-C-7
3-C-8
3-C-9
3-C-10
3-C-10
Section D -- Address
  • Overview
  • Standards
  • Placement
  • Components
3-D-1
3-D-2
3-D-2
3-D-2
CHAPTER 4 -- TYPES OF CORRESPONDENCE
  • Overview
  • Letter
  • Memorandum
  • Minute
  • Agenda
  • Minutes of a Meeting
  • Service Paper
  • Synopsis
4-1
4-2
4-11
4-12
4-13
4-15
4-18
4-20

Date modified: 2018-01-22